An exciting position has become available working with both our Roofing Services and Property Services Division.
Main Purpose of the Role
To provide administrative support and coordination to the Commercial and Operational Teams. Undertake day to day office administration, support and co-ordination for specific projects/ work streams whilst ensuring client, supplier and customer excellence. Support the teams with meeting the requirements of our quality, health, safety and environmental management systems, ensuring all processes and procedures are followed.
Scope & Responsibilities of the Role
Commercial:
- Complete all Approved Lists, PQQ and Contractor questionnaires.
- Manage PIN/ PQQ/ ITT timelines.
- Maintain opportunities pipeline information and analysis.
- Opportunities synopsis/ permissions to tender.
- Assisting with the bid writing process for individual projects including attending site visits.
- Assisting the preparation of framework bids including attending/carrying out presentations.
- Support the quality sections of the ITTs and liaise with all relevant parties.
- Submit completed tender documents.
- Keep the bid library archive updated.
- Keep the Bid Information Sections updated (i.e. policies)
- Providing insurance and accreditation renewal information to clients on request
- Collation of Technical data sheets/ H&S Design Co-Ordinator requirements/ O&M Manual collation/ Handover documents
Operational:
- Assistance at commencement of contracts/workstreams with the production of health and safety documents, development of processes including tracker documents, flow-charts, project packs and checklists.
- Support for supervisors including the development of site set-ups, ensuring PAYE and LOSC teams have appropriate PPE/equipment/resources for their work type
- Occasional site visits or telephone calls to ensure Aspect Group Services requirements relating to H&S, Environmental, Operational and Commercial Processes are being met
- Production and tracking of Master RAMS files for both PAYE and LOSC teams
- Assistance with the development of business processes to ensure compliance with our external accreditation bodies, including the roll-out of training via tool-box talks
- Following up reports of non-compliance, including assistance to project managers and supervisors to close-off actions
- Assisting with the tracking of external plant, Aspect owned plant and equipment inspections
- Tracking of defects post project completion and following defects rectification period inspection
- Production of case studies on Aspect’s range of workstreams, including site photographs, work descriptions and client feedback
Benefits
Competitive salary £27,000 – £32,000 depending on experience
30 days Holiday (including Bank Holidays)
Pension
Life Insurance
Wellness Package
Company Socials
