Vacancy

Accounts Assistant (20k-£25k p/a)

6th May 2022

Working alongside the Accounts Manager and key operational personnel in the business, you will also be dealing with customers, suppliers and providers of other financial and professional services. You will be a strong communicator (both verbally and in writing) working to a high level of accuracy with a keen eye for detail. You will be highly motivated and constantly strive for improvement whilst adopting a hands-on approach at all levels. The candidate will require a good level of previous experience in a similar role.

Job Summary 

To assist the Accounts Manager by taking ownership of specific accounting tasks and administration. To represent the company with external financial stakeholders. To ensure internal accounting is up to date and accurate. To provide timely reporting of financial information. As a member of the finance team, you will play a key role in helping the company deliver its overall strategic plan and financial goals.

Sales orders / Customer receipts

  • Checking of all orders dispatched
  • Updating of sales invoices to ledgers
  • Producing credit notes
  • Entering cheque receipts / remittances
  • Preparing paying-in slips
  • Entering credit card receipts
  • Investigating and reconciling customer enquiries

Credit Control

  • Reviewing debtors and creditors
  • Chasing payments
  • Generating monthly statements
  • Reviewing credit position on late accounts

Purchase Orders / Invoices / Payments

  • Checking invoices to delivery notes and purchase orders
  • Minimise over-ordering
  • Ensuring all invoices are authorised by relevant departments, taking ownership of, and resolving any queries
  • Entering supplier invoices on to accounts software package (Exchequer)
  • Reconciling supplier’s statements
  • Producing month end report highlighting suppliers for payment
  • Entering payments on to accounting software
  • Inputting / submitting online payments
  • Ensuring value for money while meeting environmental and quality requirements

Subcontractors

  • Setting up new subcontractor accounts and with HMRC
  • Processing fortnightly subcontractor claims for payments, ensuring correct tax treatment is applied and relevant retentions are deducted

Expenses

  • Processing employee’s expense claims
  • Processing credit card statements

Timesheets

  •  Processing employee’s timesheets

Accounting

  • Maintain accurate and efficient sales and purchase ledgers by posting invoices and payments/receipts to software system
  • Manage credit risk via strategy and ongoing credit control (efficient cash collection)
  • Manage petty cash
  • Assisting in stock control valuation
  • Assisting in monthly ledger, cash and bank reconciliations

Please send your details and CV to vacancies@aspectgroupservices.co.uk or contact us on 01953 665980 for an initial discussion.



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